Discover Sysco Workday

1. Search on Change My Licenses and select it from the search results.

2. Click the plus sign.

3. Select your license type.

4. Enter your license class.

5. Fill in the country, identification number, issue date and expiration date.

6. Click Submit.

To install Workday on your Android device:

1. From your device, navigate to the Google Play Store.
2. Tap Search and type Workday.
3. Select the Workday app, then tap Install.
4. Tap Open to launch the app.
5. Accept the policies and conditions.
6. Tap the Let’s get started button.
7. When asked for your employer name, type sysco.
8. Enter your Sysco Network ID and password, then tap Sign In.

To install Workday on your iPad or iPhone:

1. From your device, navigate to the App Store.
2. Type Workday into the search field and select the Workday app from the search results.
3. Tap Get and Install.
4. Tap Open after the app has downloaded.
5. When asked for your employer name, type sysco.
6. Enter your Sysco Network ID and password, then tap Sign In.

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NOTES:

When asked for your employer name, type sysco, even if your employer uses a different name (such as Freshpoint or Buckhead Meats).

Before you can enter your credentials into Workday, Sysco will require authentication by entering your email address or User ID. Contact the Sysco Service Desk if you encounter issues logging in. Email customer.support@corp.sysco.com or call 281-584-1190.

Use your normal Sysco Network ID and password to log in to Workday. You can log in from a Sysco device or from your own phone, tablet or computer.

If you forget your password or have other trouble logging into Workday, contact the Sysco Service Desk at 281-584-1190 for assistance.

1. Click the Personal Information icon on the home screen.

2. In the Change box, click Preferred Name.

3. Uncheck the Use Legal Name As Preferred Name box.

4. Edit the First Name and/or Last Name field(s).

5. Click Submit.

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6. Click Done.

ALTERNATE METHOD:

You can also edit your personal information by clicking the profile icon in the upper right corner of the screen, then selecting View Profile. Click the Actions button under your job title, then select Personal Data.

1. Click the Profile icon.

2. Click on My Account.

3. Click on Change Preferences.
4. Select an option in the Preferred Display Language section.

5. Sign out and then sign back in to see the language change.

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1. Click the Payroll Info icon on the home screen.

2. Click Withholding Elections.

3. Click the Update button.

4. Fill in the Effective Date.

5. Click OK.

6. Make your changes.
7. Check the I Agree box.

8. Click OK.

1. Click the Profile icon in the upper right corner.

2. Click View Profile.

3. Click the blue Team icon on the left side.

4. You’ll see an org chart of your team.

The Options icon on the left allows you to filter the chart by selecting or deselecting options.

Use the arrows to move through levels.

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Click a name to view that person’s profile.

The Print icon on the upper right allows you to export the chart to PDF, Powerpoint or Excel format.

Salaried associates in the U.S. (except California) are able to request time off through Workday.

1. Click the Absence icon on the home page.

2. Click Request Absence.

3. Click/drag on the dates you wish to request.
4. Click on Request Absence.

5. Select the type of absence.
6. Click Next.

7. Review your requested dates.
8. Click Submit.

NOTE: Approved time off will show a green check mark.

1. Click the Profile icon, then View Profile.

2. In the blue sidebar on the left, click Personal.

3. Click the Additional Data tab.

4. Click the Edit button below Insurance and Liability.

5. Enter your insurance information.
6. Check the Declaration box.

NOTE:  Your OpCo may require that you enter your vehicle information as well. Check with your HR Team.

You can save direct links to frequently-used tasks and processes by creating Favorites.

1. Use the search bar to find your task. For example, search on Change My Home Contact Information.
2. Select that task/process in the search results.
3. Click the Actions button at the top of the page.

4. Select Favorite, then Add.

5. Click OK.

6. You can find your saved Favorites by clicking the Profile icon and selecting Favorites.

Follow these steps to begin your onboarding process in Workday.

1. On the Workday home page, click on the Inbox icon in the upper right corner.

2. Your Inbox will open, and the tasks you need to complete will be listed on the left side.

3. Click through each task and provide the required information.

Enter Personal Information

Provide your:

  a. Legal Name
  b. Preferred Name (optional; other associates will see your Legal Name as well)
  c. Gender
  d. Date of Birth
  e. Race

Then click Submit.

Enter Contact Information

Provide your:

  a. Address (Required)
  b. Phone Number (Required)
  c. Email Address (Required)

Then click Submit.

Enter Government ID

Verify your Social Security Number is correct. Other IDs are not required. Then click Submit

Complete Form I-9

Complete these steps. If you started at the beginning of the onboarding steps, some information, such as your address, will be auto-filled.

  a. Verify your Legal Name.
  b. Enter your Address.
  c. Verify your Date of Birth.
  d. Verify your SSN.
  e. Select your citizenship status.
  f. Check the box next to I Agree.

  g. Click on the appropriate option if a translator assisted you.

If a translator assisted, he/she will enter his/her information in this section:

Then click Submit.

Complete Federal Withholding Elections

(Check with HR about other tax elections)

  a. Enter your tax information
  b. Click on the box next to I Agree.

  c. Click Submit.

Set up your payment elections:

  a. Direct Deposit will be defaulted (Pay Cards can be entered as Direct Deposit).
  b. Enter the first or main Direct Deposit account. This account will be defaulted as the Balance Account.
  c. Click the Add button if you wish to add more accounts (up to six).

  d. Once you have added all your accounts, click the Edit button next to the Payment Elections section.

  e. Click the plus sign icon.

  f. Fill in the Country and Payment Type information.
  g. Click the box under Account and select the account you have set up.

  h. If you wish to distribute your pay between multiple accounts, you must start by specifying an Amount for at least one of the accounts. Then you can choose to have the Balance put into a different account. Only one election can have a Balance distribution, and it should always be selected last.

Click OK.

Disability Self-Identification

Select an option.

Then click Submit.

Veteran Status Identification

Select your veteran status.

Then click Submit.

Review Documents

(Sysco Policies)

Click the Document Link for each policy.

Review each policy thoroughly.

Check the box next to I Agree.

Enter Emergency Contacts

(at least one)

Provide the following:

  a. Name of contact person
  b. Your relationship to the contact person
  c. At least one primary phone number or email address

Add a Profile Photo

Mobile:

Click the Profile icon or the current picture three times. Your phone will prompt you to choose from your picture library or take a picture with your camera.

Desktop:

  a. Click Change My Photo.  

  b. Click Select files if you have a picture saved on the computer.
  c. Adjust the photo size.
  d. Click Submit.
  e. Click Done.
  f. Click Submit again if the photo is correct.

NOTE: You can change your photo at any time by typing Change My Photo into the search bar.

You can attach documents, such as job descriptions or performance reviews, to your Workday profile.

1. Go to your profile.
2. Click Personal.

3. Click the Add button under Documents.

4. Drop files onto the gray area or click Select Files to upload them.

5. Select a Document Category. Supporting comments are optional.

6. Click Upload.

7. Click OK.
8. Review, then click Done.

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Associates can:

• View their:
  - Job Profile (all job details such as Position, Title, Time Type)
  - Manager History
  - Management Chain
  - Compensation
  - Pay Change History
  - Worker History
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• Change their personal data:
  - Home Contact Information
  - Personal Picture
  - Emergency Contacts
  - Legal and Preferred Names
  - Veteran Status
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• View all Org Charts/Associates across Sysco
• Complete some Onboarding Steps (excluding Federal Tax Election, Payment Elections, Policies)
• View Inbox/Archive and Notifications
• Request Time Off
• Rearrange Worklets/Apps

NOTE: Help text, comments, Federal Tax Elections, Payment Elections, Policies and some other functions (i.e., Favorites) are not available in the mobile app.

Managers can:

• Do everything associates can do
• View this information for their direct reports:
  - Job Profile
  - Contact Information
  - Position
  - Emergency Contacts
  - Time Off Balance
  - Compensation History
  - Job History
  - Management Chain
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• Approve/Deny Time Off (Comments are not visible)
• View additional dashboards
• Approve Inbox items (Business Processes)
• Start Business Processes or Actions:
  - Terminate
  - Job Change
  - Compensation Change
  - Create Position

NOTE: To start a business process or task, click the My Team Management icon on the home page.

Legal name changes will be sent to HR Operations for review and approval.

1. Click the Personal Information icon on the home screen.

2. In the Change box, click Legal Name.

3. Edit the First Name and/or Last Name field(s).

4. Upload the proof of legal name change (i.e., SSN Card) under the Personal Information category.

5. Click Submit.

6. Click Done.

ALTERNATE METHOD:

You can also edit your personal information by clicking the profile icon in the upper right corner of the screen, then selecting View Profile. Click the Actions button under your job title, then select Personal Data.

1. Click the Profile icon.

2. Click on My Account.

3. Click on Change Preferences.
4. In the Parent Notification Type section, select the type(s) of notifications you wish to receive for each business process.

If you select the Daily Digest option, the digest email will be sent to you at 12:00 a.m.

5. Click OK.

NOTE: If you select the Disabled option, you will not receive ANY notifications.

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1. Click the Payroll Info icon on the home screen.

2. Click Payment Elections.

3. In the Accounts section, use the buttons to add, edit or remove bank accounts.

Note: You can add as many accounts as you wish, but only six can be used at one time.

4. If you’re splitting your pay between multiple accounts, use the Edit buttons in the Payment Elections section to specify the amounts that go into each account

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You must start by specifying an Amount for at least one of the accounts. Then you can choose to have the Balance put into a different account. Only one election can have a Balance distribution, and it should always be selected last.

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Time off requests that have not yet been approved can be canceled. Once approved, you must correct the request to cancel it.

1. Click the Absence icon on the home page.

2. Click Request Absence or Correct My Absence. Either takes you to the absence calendar.
3. Click the time off entry on the calendar.
4. Click Cancel this Request.

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5. Enter a comment. This step is required for a cancelation.
6. Click Submit, then Done. No approval is required.
7. Click Business Process > Cancel.
8. Enter a comment. This step is required for a cancelation.

Required Information

Required fields are marked with a red asterisk.

Searchable Fields

Fields with three bars on the right side allow you to browse or search for options.

Click inside the field, then use the arrows to browse. Or, type a keyword or name into the search box and press Enter.

Click the button next to an option to select it.

Actions

Actions buttons are used to access relevant actions, such as launching business processes, viewing reports or editing personal information.

Actions buttons are found on profile pages:

They are also found throughout the Workday system. Just place your cursor to the right of any blue text (such as a name). An orange Related Actions button will appear, giving you access to actions related to that text.

Editable Information

The Edit icon looks like a pencil and indicates that a piece of information can be edited.

1. Click the Personal Information icon on the home screen.

2. In the Change box, click Contact Information.

3. Click the Edit button.

4. Click the Edit icon (looks like a pencil) next to the information you want to change.

5. Make your changes.
6. Click Submit.

7. Click Done.

ALTERNATE METHOD:

You can also edit your personal information by clicking the profile icon in the upper right corner of the screen, then selecting View Profile. Click the Actions button under your job title, then select Personal Data.

NOTE: To change your address in the mobile app, click your profile picture, then View Profile, then More, then Contact Information.

Mobile App

Click on the Profile icon or the current picture three times. The phone will prompt you to choose from your picture library or take a picture from your camera.

Desktop

1. Click the Personal Information icon on the home page.

2. Click the Photo button.

3. Drop in a photo or upload a photo by clicking on Select files.

4. Adjust the photo.
5. Click on Submit and Done.

Note: A photo will be requested during the Onboarding process.

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Error Messages

Error messages are displayed in red. They typically identify fields where information is missing or entered incorrectly.

Click the red box to view error details.

You cannot complete a task until all errors are fixed.

Alert Messages

Alert messages are displayed in orange. They notify you of potential problems on a page. Alerts also display the location of missing or problematic information.

Click the orange box to view alert details.

Unlike errors, alerts do not prevent the task from being completed.

1. Click the Personal Information icon on the home screen.

2. In the Change box, click Emergency Contacts.

3. Click the Add button to add your first emergency contact, or click the Edit button if you already have a contact listed.

4. Add or edit the name, relationship and phone number of your contact. Other fields, such as address, are optional.
5. Click Submit.

6. Click Done.

ALTERNATE METHOD:

You can also edit your personal information by clicking the profile icon in the upper right corner of the screen, then selecting View Profile. Click the Actions button under your job title, then select Personal Data.

NOTE: To change your emergency contact in the mobile app, click your profile picture, then View Profile, then More, then Contact Information.

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Workday makes it easy to search for people, processes, tasks, reports and business data using the Search bar.

For example, to find an associate, type a name (first, last or both) into the search bar and press Enter.

Click People from the Categories list on the left side of the page to filter the results to only display people.

Keep in mind that searches only find exact matches. If you misspell the search text, you will likely not see any results.

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Common Search Terms

Here are some search phrases for common tasks and business processes:

personal information

create position

create job requisition

change job

request compensation change

request one-time payment

terminate associate

Only the associate who requested the time off can correct the time off request.  

1. Click the Absence icon on the home screen.

2. Click Correct My Absence in the Tasks section.

3. Select the day(s) off you want to correct. Or, click the Remove Row icon to remove the day(s). Type and Quantity can also be changed.

4. Click Submit.
5. An approval request will be sent to the manager. Go to your Inbox Archive to see the current status

Question mark icons indicate that help is available for that topic or task.