Discover Sysco Workday

Understanding positions vs. requisitions is an important part of making Workday HCM work for you. Whether you're backfilling a position or creating a new position, start by having a conversation with your leader to make sure you have authority to add headcount or start the hiring process. Then, review the guide to position management here.

With Workday, we'll be able to connect with associates even more than is possible today. With accurate contact information, during key times such as emergencies or benefits enrollment we can ensure your safety and get needed information to you. We want each associate to log in and update their contact information. Plus, this investment in our business and our associates is worth celebrating, so a contest brings some fun to our launch of Workday at Sysco.

There is no need to reset your current Network ID and password. You will use the same Network ID and password you are using now.

The request form is the task that you are initiating in Workday. If you have any local form policies, attach the document to the Workday request.

Go to Inbox > Archive > Requisition > Process. From there, you can review what approvals are missing, if any. If all of the approvals have been completed, review SuccessFactors for your posting or check with your Talent Acquisition team member.

All U.S. Sysco associates in USBL (including Doerle and HFM), Corporate and SBS are eligible to participate in the challenge. For full details on eligibility, click here.

Cost Centers and Job Profiles are tied to the Supervisory Organization. If you're unaware of if you have the correct one, contact your HR Business Partner.

Workday HCM allows you to start the requisition or posting process, even while the current associate is still in place (such as when someone gives their notice, or has an upcoming retirement). To use the overlap feature when entering the termination of an associate, do not close the position.

The challenge will run from Oct. 29 through Nov. 30, giving associates up to five weeks to win.

Associates who move from one Sysco location to another or are transferring to a new role should not be terminated.

If the associate applied for the position (competitive move), then your TAP will initiate the job change or transfer.

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When an associate has given their notice or has an upcoming retirement, you may enter a future termination date. This feature, combined with designating a position for “overlap” allows you to start the important process of hiring sooner than you have been able to before. If you intend to backfill a position when you are working through the termination process in Workday HCM, do not choose to close the position.

To participate, log in to your Workday account starting Oct. 29, upload a photo and ensure all of your personal information is correct and complete. Required items include: photo, phone number, email, home address and emergency contacts. From the time you complete these items through Nov. 30, you'll be eligible for one of the weekly $200 drawings.

If you work in an USBL OpCo, completing the items above and entering the contest to win $200 will also help your OpCo win the OpCo of Excellence competition.

Yes, all currently open positions will be transferred to Workday including those currently posted by Talent Acquisition and those not currently recruited.

Talent Acquisition team members will be able to update pay information after it has been submitted. The rate used in Workday will be the initial salary goal.

An independent, third party is hosting the contest for Sysco and will randomly select the individual winners each week.

Beginning Oct. 29, all new hires (including those with an Oct. 29 hire date) will use Workday to complete onboarding tasks.

While updated in Workday immediately, updating the payroll system can take up to two weeks before direct deposit and W-4 updates take effect. Don’t close your current bank account until your paycheck has transferred to your new account.

For any urgent assistance, contact your Local HR Business Partner.

Once you’ve completed the contest requirements, you’re entered to win every week through the end of the challenge. So, if you complete your requirements when Workday goes live Oct. 29, you’ll be entered to win each of the five weeks of the contest.

Workday only has the option to initiate changes to base pay at a manager level. All incentive/commission pay plans are handled through Fusion/DIP/WIP/WASP.

If your information is accurate and complete, then all you need to do to be eligible to participate in the challenge is to upload a photo of yourself.

Incentive options are uploaded outside of the Workday system. Continue to follow the steps and procedures you do today (utilizing ETime and Horizon).

You do not need a professionally taken photo to load to your Workday profile. Beginning Oct. 29, look for blue, green and orange banners promoting the challenge. Take a selfie in front of the banner of your choosing (or any other solid backdrop will work) and load it to your profile to win. Remember, first impressions count and everyone in the company will see your photo, so make it a good one!

Any open positions currently in the process of being filled will transition to Workday HCM. Going forward, you will need to create a new position or job requisition to backfill or create new positions for hiring.

Workday will feed to both Horizon and Fusion (similar to SAP).

Each week, 40 associates will win $200. The contest runs for 5 weeks, so that means 200 associates will win $200.

From the home page, click My Open Positions, and you'll see your requisitions/backfills there.

Welcome Letters are not generated by Workday, so they will remain as is. New hires will continue to receive Welcome Letters as usual.

If you're a winner, you'll be notified via email — either your Sysco email address or the email you’ve provided in Workday. Winners will also be posted on SyscoWorkday.com.

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If you show open positions that are not yours, or you don’t intend to fill in the near term (use next 6 months as your guide), close the position.

Winners will receive their prizes via payroll on your Dec. 14 or Dec. 21 paycheck depending on your payroll schedule.

Once you have your cursor over the position title, click Actions > Job Change > Close Job Requisition. Once closed, you cannot reopen the position without going through the create a position or create a requisition process.

Winnings are taxed, but the company is grossing up the award so your take-home prize will be $200. If you participate in the 401(k) or Employee Stock Purchase Program, your deductions will reduce the prize winnings since those are pre-tax deductions.

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Requisitions will only have salary or hourly options.

All USBL OpCos including Doerle and HFM are eligible for the OpCo challenge.

SuccessFactors will still be used to manage your candidates.

The OpCo with the highest percentage of completion in the Snap it. Load it. Win it! Challenge wins the first-place prize of $3,500. The OpCo with the second highest percentage wins $3,000 and the OpCo with the third highest percentage wins $2,500. In the event of a tie, an independent third party will conduct a random drawing of the tied OpCos.

The money will be used toward an OpCo event for all associates at that OpCo.

Requisitions will occur within Workday. You will create a requisition in Workday, but you’ll continue to use SuccessFactors to update your Talent Acquisition partner on what you wish to do with your candidate.

In December, OpCo HR and leadership teams will be notified of their win. They have until June 2019 to hold an OpCo-wide event using the proceeds from the contest to celebrate.

Your Talent Acquisition partner will add the location in SuccessFactors, like it’s done today.

The winning OpCos will be those with the highest completion percentage in the Snap it. Load it. Win it! Challenge. You can do your part by adding your photo and updating all your personal information (phone number, email address, home address and emergency contacts) in Workday.

The hiring manager is responsible for closing a requisition. The closing of the requisition then flows to the Talent Acquisition Partner (TAP) for approval.

By the numbers, it may seem like an easier exercise but the more associates at an OpCo, the more promotion and associates there will be spreading the word about the contest. So, get your coworkers in the game with you and take home that prize!

One of the best things about the Workday platform is that you can access it from anywhere. You don’t need to physically be at work to log in.

All of the Snap it. Load it. Win it! Challenge details can be found here.

If you still have questions after you've explored the challenge page, contact your HRBP with questions.

Sysco Service Desk representatives are available at 1-866-981-1190 or 1-281-584-1190 to reset your password. For non-urgent requests (expect 24 hours for a response), you can email servicedesk@corp.sysco.com.

A termination can be initiated by an associate’s immediate leader, other leaders in the associate’s management hierarchy and the HRBP at the associate’s location.

No, comments cannot be changed by others, but others can view and add additional comments.

Union information will not be automatically added to an associate’s record in Workday. You will receive an inbox item to manage the union membership information.

There are three primary reasons why an associate should not be considered eligible for rehire: falsifying company documents, workplace violence and mishandling company assets. You may also have other local policies that you should follow to determine eligibility for rehire.

In the termination workflow in Workday, only the HRBP can designate someone as ineligible for rehire.

Good standing emails will remain in place. TA will continue to contact you for any good standing candidates. If the rehire eligibility for an associate needs to be changed, contact HR Data/HR Ops.

If it's just one or two associates, this can be easily managed within the Change Job transaction in Workday. Identify the associate then click Job Change > Transfer, Promote, or Change Job > Reasons > Transfer > Move to Another Manager. And then fill in the remaining details.

If it's a large number of associates, contact the Sysco Service Desk to open a ticket.

SIU does not interface with Workday so if associates have access to the network, they should be able to access SIU.  The SIU link is available through the Dish and by opening the External Links Worklet in Workday.

The Associate Onboarding Tasks only launch on the date of hire. Associates will not be able to complete any of these tasks prior to their date of hire.

Contact the Sysco Service Desk to open a ticket for missing welcome letters for new associates.

There is not a way to initiate a group email from Workday. However, you can run a report in Workday to access associate contact information. If you filter it correctly in Excel, you'll be able to email your associates through Outlook.

Contact the Sysco Service Desk if the Associate does not remember their User ID and password.

Time in position is the time in which you have occupied your job profile (current position) at Sysco. Your Service Date is your amount of time at Sysco, including if joined the company as part of an acquisition. Service Date may be adjusted if you have had a break in service.

There are a couple of reasons you may not be able to request time off in Workday. First, if you are an hourly associate, time off requests are not submitted in Workday. Second, if you are a salaried associate but you do not have sufficient time in your time bank, you cannot submit a time off request.

When your salaried associate submits a time off request, you will automatically receive a notification in your inbox.

A job profile is an approved, standard name for a position and it ties to certain cost centers and job descriptions.