Workday Tips & Tricks

Tips Tagged With: "Positions"

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Overlap Requires a Termination or Job Change

While you can initiate a job requisition on any position, you can only hire and overlap an associate AFTER a termination or job change has been initiated. You cannot overlap with a new associate until the current associate has been scheduled to vacate the position through a termination, promotion/demotion, or transfer. Learn more about position management here.

Don’t Terminate Transferring Associates

Is one of your associates transferring to another OpCo? Don’t terminate them! The Talent Acquisition or HR Data team will handle all the necessary changes. See the Position Management job aid for more information about transfers.

Position Availability Dates

When you create a new position, you will select the date you want the position to become available. If you choose a future date, be mindful that a job requisition cannot be opened until the availability date you selected. See the Position Management job aid to learn more about creating positions.

Closing a Job Requisition without Closing the Position

Did you know you can close a job requisition without having to close the position? Simply go to the My Open Job Requisitions worklet and choose the requisition that needs to be closed. Then click the Actions button and select Close Requisition. The process will then be sent to your TAP for approval.

The position will remain in your organization for future hiring. See the Position Management job aid to learn more.

How Long Should Positions Stay Open?

When an associate leaves your orgaization, his/her position remains open until you fill it or close it. As a general rule, you should leave a position open if you intend to fill it within the next six months. Open positions are your way of letting the company know what to project for headcount, so you should review open positions monthly through the lens of whether you still envision filling those seats. Carefully consider as well that in closing a position, you will no longer have access to the history of that position (date created, previous incumbents, period of vacancy, etc.).

Watch the Position Management video to learn more.

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