Workday Tips & Tricks

Tips Tagged With: "Regulatory Compliance"

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I-9s for Transferred Associates

If a current associate moves to a new OpCo, a new I-9 must be completed. The process is the same as for a new associate:

1. The associate will receive the I-9 in his/her Inbox on the first day of work at the new OpCo.  

2. After the associate completes Section 1, the HR Partner of the new OpCo will complete Section 2 and follow the E-Verify process.

Associates transferring to a new manager within the same OpCo do not need a new I-9.

Note: If the transferred associate was hired into Workday and already has an I-9 in Workday with the previous OpCo, he/she will not be able to complete another I-9 in Workday. Until an online solution is available, a new paper I-9 (Section 1 and 2) must be completed. See the I-9 & E-Verify Job Aid and the Learn How To section of the HR page for more details.

Legal Name Changes

Associates can change their preferred names at any time with no documentation or approvals. Legal name changes, however, require appropriate documentation and an update to Section 3 of the associate’s I-9.