Workday Tips & Tricks

Tips Tagged With: "Requisitions"

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Beginning the Backfill Process Before a Termination

While you cannot hire someone into a position that has an active associate in it, you can start the job requisition process as soon as you have entered a future termination date (such as when an associate gives notice or has an upcoming retirement) and ensured that overlap was selected. Additionally this will allow for a temporary period in which the incoming and outgoing incumbents’ employment may overlap. To get started, search "Create a Job Requisition” in Workday, then select the “for Existing Position” option. Then choose the departing associate. See the Organizational/Position Management job aid to learn more about terminations and job requisitions.

Position Availability Dates

When you create a new position, you will select the date you want the position to become available. If you choose a future date, be mindful that a job requisition cannot be opened until the availability date you selected. See the Position Management job aid to learn more about creating positions.

Closing a Job Requisition without Closing the Position

Did you know you can close a job requisition without having to close the position? Simply go to the My Open Job Requisitions worklet and choose the requisition that needs to be closed. Then click the Actions button and select Close Requisition. The process will then be sent to your TAP for approval.

The position will remain in your organization for future hiring. See the Position Management job aid to learn more.

Updating Pay Information After Submitting a Job Requisition

Talent Acquisition team members can assist you with updating pay information on a job requisition that has already been submitted. The pay information entered in Workday will be the initial salary goal.

Closing Unneeded Job Requisitions

If a requisition is no longer needed, the hiring manager is responsible for closing it. The closing of the requisition then flows to the Talent Acquisition Partner (TAP) for approval. See the Organizational/Position Management job aid to learn more about job requisitions.

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